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| Exhibitor - Terms & Conditions |
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1. TITLE, VENUE, DATES AND THE ORGANIZER
AIREX 2008
7th
International Civil Aviation and Airports Exhibition
Istanbul Atatürk Airport, Istanbul, Turkey
June 12 - 15, 2008
Mint Exhibition Organizers
Ugur
Mumcu Cad.65/9 Gaziosmanpasa, 06700, Ankara,
Turkey
Tel: +90 312 446 12 94
Fax: +90 312 446 10 19
e-mail:
info@airex.aero.com
www.airex.aero
2. APPLICATION
Application for space will be made in duplicate and using only the
enclosed Document -A- Application Form.
Acknowledging the terms and conditions, the Application Form will
be completed, officially signed and stamped and the Organizer's
copy be mailed to the following address in due course:
Mint Exhibition Organizers
Ugur Mumcu Cad.65/9, Gaziosmanpasa
06700 Ankara / Turkey
Applications subject to conditions or reservations will not be
entertained. Every effort will be made to meet requests for
specific sites, yet such requests will not be recognized as a
condition for participation.
No
undertaking can be given with respect to exclusion of competitors.
The application is binding on the applicant, irrespective of
whether it is accepted by the Organizer or not.
The application will only be considered made when received by
the Organizer, and it is binding until its acceptance or final
rejection. The deadline for application is April
18, 2008.
3. ADMISSION
Only those manufactures, importers, and trade representatives
whose program corresponds to the major exhibit groups are
permitted to participate in AIREX 2008.
The decision as to whether an entity will be permitted to
participate or products to be displayed remains with the
Organizer.
The Submission of the application form does not entitle the
recipient to assert any future claims regarding acceptance that
may be denied without stating grounds for this refusal. In such
cases, no claims for compensation will be entertained. Written
confirmation will be given to the space reservation and will apply
only to the firm shown in the application form. The contract
between the Organizer and the Exhibitor becomes effective with the
acceptance of the application.
The allocation of space and stand dimensions will be determined
both by the theme of the Exhibition and space availability.
The Organizer reserves the right to cancel an approved space
reservation on the basis or misleading or false information or if
the participation requirements are no longer met.
4. ALLOCATION OF SPACE AND ALTERATIONS
In
case the requested space is not available, the Organizer may
allocate space in different position, slightly reduce or increase
the stand size.
The Organizer reserves the right to alter entrances and exists to
and from the fairground, halls and passages. No claims may be
brought by the Exhibitor for the refund of the agreed total.
5. EXHIBIT GROUPS
100 Medium and Long Range Commercial Aircraft
105 Regional Aircraft
110 Business Aircraft
115 Cargo Aircraft
120 Agricultural Aircraft
125 Fire Fighting Aircraft
130 Air Ambulances
135 Helicopters
140 Sporting Aviation
145 Aircraft Engines
150 Aircraft Interior Design, Materials and Systems
155 Avionics, Flight Control and Navigation Systems
160 Flight Simulators and Training
165 Aircraft Maintenance Engineering and Services
170 Aircraft Handling and Servicing Systems and Equipment
175 Cargo Handling Systems and Equipment
180 Passenger Handling Systems and Equipment
185 Baggage Handling Systems and Equipment
190 Airfield Materials, Equipment and Services
195 Terminal and Hangar Materials, Equipment and Services
200 Air Traffic Control Systems and Equipment
205 Airport Security and Emergency Systems
210 Airport Information, Communication and Integration Systems
215 Airlines
220 Air Charter and Taxi Operators
225 Air Cargo Companies
230 Fractional Ownership Companies
235 Air Services
240 Aerial Photography and Satellite Imagery Companies
245 Airport and Terminal Engineering and Construction Companies
250 Airport and Terminal Operators
255 Ground Handling Companies
260 Airport Security Services
265 Aviation Clubs
270 Aircraft Leasing Companies and Financial Institutions
275 Flying Schools and Educational Services
280 Consultancy Services
285 Related Associations, Trade Magazines and Press
6. PARTICIPATION FEES
6.1.
Stands and Chalets
For all non aircraft exhibits, both Outdoor and Indoor stand
spaces will be provided in units of square meter. Part of a square
meter will be charged as a full unit. In computing the fee for
space that is not rectangular, that area making it up a rectangular
will be included. Both indoor and outdoor areas are to be
understood as raw space only.
Whatever the purpose may be, any outdoor area temporarily
covered or used for building by the Exhibitor, is to be considered
as indoor area and charged accordingly.
12, 50 and 300 square meter minimum stand space is required
for indoor, outdoor and aircraft display areas, respectively.
Participating fees are to be understood net. Current VAT
which is to be added to the below given prices is 18%. Exhibitors
will be notified of any changes in the VAT rate.
·
Indoor stand area: USD 250,-/sqm (min. 12sqm)
·
Outdoor stand area:
USD
75,-/sqm (min. 50sqm)
·
Temporarily covered outdoor stands: USD 250,-/sqm
·
Chalets are available in the following sizes and with
corresponding prices;
o
Type A 6x6m with 2 x 6m balcony USD 30,000.-
o
Type B 6x12m with 2x12m balcony USD 40,000.-
o
Type C 6x18m with 2x18m balcony USD 50,000.-
Prices are to be
understood net and as unfurnished. All chalets are subject to
availability. Carpeting, electrical installation, lighting and air
conditioning are standard in all types.
Custom made chalets are also available upon request. A
quotation will be made by the Organizer upon the request of the
Exhibitor. Deadline for ordering custom made chalets is January
31, 2008.
6.2. Aircraft Participation Fees
Aircraft participation fees are calculated according to the
empty weight per aircraft and not to the area covered, provided
that;
a) The exhibit is strictly understood as static display and
hence, the aircraft remains in its position throughout the
exhibition period.
b) The positioning of the aircraft is determined by the
Organizer.
Should these conditions are complied with, the below given
tonnage/price scale is to be used in calculating the aircraft
fees. Otherwise, aircraft are to be charged according to the area
covered and the aircraft display area fee is to be charged.
Participating fees are to be understood net. Current VAT
which is to be added to the below given prices is 18%. Exhibitors
will be notified of any changes in the VAT rate.
·
Aircraft Display area: USD 50,-/sqm (min. 300 sqm)
·
Aircraft Exhibits:
o
Less than 1 ton USD 1,000.-/aircraft
o
1 to 3 tons
USD 1,500.-/aircraft
o
3 to 10 tons USD 2,500.-/aircraft
o
10 to 25 tons USD 4,000,-/aircraft
o
25 to 40 tons USD 6,000,-/aircraft
o
40 to 60 tons USD 8,500,-/aircraft
o
More than 60 tons
USD
12,500,-/aircraft
A fee of USD 500,-will
be charged for each co-exhibitor or company represented, occupying
the same stand space as the applicant entity.
7. TERMS OF PAYMENT
50 % of the total participation fees including VAT, will be
paid by cheque or bank transfer at the time of application. The
remaining balance is payable by
December 30, 2007.
For applications received later than December 30, 2007,
immediate payment in full is required.
The wire transfer details should be enclosed together with
the Application Form, Document A.
The cost of services ordered directly to or through the
Organizer must be paid one month prior to the opening of the
Exhibition, otherwise, the Organizer will be bare no
responsibility for the provision of these services.
All complaints must be submitted in writing within 7 business
days immediately after receipt of the confirmation of application.
Objections raised at a later stage will be disregarded.
8. CANCELLATION AND NON-PARTICIPATION
Applications can be
withdrawn up until admission. In such cases, USD 2,500,- plus 18%
VAT must be paid as a withdrawal fee. Once the space reservation
has been confirmed, the Exhibitor will not be entitled to rescind
the contract nor to reduce the stand area. The participation
charges will be payable in full together with the costs actually
entitled. Should the Organizer makes alternative use of unoccupied
areas to improve the general appearance of the Exhibition, the
parties that reserved such areas will not be released from their
financial obligations.
9. EXHIBITS
Under all circumstances, exhibits are not permitted for
removal from the stand during the Exhibition. Only the forwarding
agents appointed by the Organizer will be permitted to handle
consignments within the fairground. In that, all offloading and
loading, delivery to and pick up from stands will be handled by
the Organizer's agent.
10. SECURITY
The Organizer is responsible for the general security
arrangements for the halls and the outdoor section. Patrolling
will start the first day of construction period and terminate last
day of dismantling period. The Organizer is empowered to take any
security measures necessary. Special security posts may only be
employed from the Organizer's accredited agent. Despite the
measures taken, the Organizer does decline liability for damages
to property and personal injury.
11. INSURANCE COVERAGE
The Organizer provides insurance for covering risks that may
occur to the Exhibition area. This does not include the exhibits
or the belongings of the Exhibitors. Thus, Exhibitors are expected
to insure their own goods and personnel against all risks, against
damages caused by their own personnel or contractors, as well as
the third parties.
The Organizer will bare no responsibility for any damage or
loss of goods or harm done to any person by virtue of being or
exhibiting at the Exhibition. Organizer undertakes no
responsibility for loss, theft or pilferage of exhibits during the
Exhibition. Valuables and precious exhibits can be deposited for
safe-keeping under sealed packaging with the Organizer.
The Organizer will not be held responsible for the safety of
any exhibits or property of any Exhibitor, their staff,
contractors or agents or any other person, for loss of or damage
to or destruction of the same caused by theft, burglary, fire,
storm, tempest, lightning, national emergency, war, civil
commotion, labor strikes, lock-outs or by reason of all and
accident, force majeur not within the control of the Organizer
whether ejusdem generis or not or by occasion of such and similar
happenings the holding of the Exhibition is impossible or
inadvisable or is postponed or closed prematurely. As the
Organizer cannot and will not accept any responsibility for any or
all loss suffered by any Exhibitors are advised to cover
themselves by their own insurance prices.
12. PRINTED MATERIALS
The Organizer will publish an . The
entrance to the catalogue is free of charge to all Exhibitors and
detailed information will be provided in due course.
No claims can be entertained with respect to errors or
omissions in the catalogue. The Exhibitor is responsible for the
content of the entries and for any damage incurred through the
publication thereof.
13. TECHNICAL AND CLEANING SERVICES
All water and electrical installations to individual stands
are charged separately to Exhibitors as well as consumption costs.
The Organizer may request advance payment for these special
services.
All installations to the stands will be undertaken by the
Organizer. Only in-stand works may be carried out by outside
contractors, provided that their names are submitted to the
Organizer. The Organizer however, will not be obliged to inspect
the installation works and is not liable for any damages caused
thereof.
The Organizer may not be held responsible for losses and
damages caused by the failure of power supplies.
The Organizer will arrange for the cleaning of outdoor and
indoor areas. The Exhibitor is responsible for the daily cleaning
of the stand before the opening time.
Should the Exhibitor does not wish the cleaning to be
undertaken by its staff, outside contractors can be employed
provided that they will be appointed by the Organizer.
14. DOMESTIC AUTHORITY
Safety and Security Regulations of the Istanbul Atatürk
Airport Authorities and other authorities involved and their
demands thereof, are essential and fully binding for all parties
involved in the Exhibition.
Other than that, the Organizer has the full authority within
the entire Exhibition ground for the duration of the event
starting from the beginning of construction period until the end
of dismantling period.
Animals are not allowed in the fair ground. The Organizer has
the right to issue additional instructions and regulations.
15. RESERVES
If necessary, for reasons beyond her control, the Organizer
may postpone, curtail, extend or cancel the event or change the
. In justifiable and exceptional circumstances - as in all
cases of force majeur and undertakings of the Turkish Government
and The State Airport and Air Traffic Control Authority and other
parties involved - Exhibitors are not entitled to rescind their
contracts or to claim damages, nor reduction of participation
charges. If the event can not take place for the indicated
reasons, Exhibitors can be charged up to 35% of the participation
fee to cover incidental expenses. More can be requested from those
Exhibitors that have given instructions for additional work to be
done at their own cost.
No participation charges will be payable if the Organizer is
not responsible for the cancellation of the event.
The Organizer entertains no claims for damages.
16. OTHER LEGAL MATTERS
All agreements, approvals and arrangements, irrespective of
their nature must be made in writing. Exhibitors acknowledge that
they participate in the Exhibition with their own free will and
decision. This contract does not entail any oral or written
promise or guarantee on the Organizer's side, as to the amount or
level of business, and to the success of the organization.
All claims by Exhibitors on the Organizer will be entertained
only if made in writing before 17:00
hours of the last day of the Exhibition. Claims to be made
afterwards will not be valid.
The place of jurisdiction for all mutual obligations is
Ankara, Turkey or upon request of the Organizer, Exhibitor's place
of business.
Laws of the
Republic of Turkey
are
binding.
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